Job Title: Festival Coordinator

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Reports to: Chair of Southampton Arts Centre or their designate.
Location: Southampton, ON. May work from home during planning stage. But must live in Southampton or nearby, attend meetings in person as needed with local organizers, and be at the event Aug. 1-4).
Nature of work: Independent contractor (not an employee); client is Southampton Arts.

Contract terms:

Payment: Total compensation of $4,500. Paid in three lump sums of $1,500 each (approximately mid-July, early August and mid-August) on achieving key milestones.  

Contract period:  From hiring through mid-August. Set your own hours, but track and account for time spent, and tasks as assigned and completed. Must be fully available in person during all four days of the event, Friday through Monday, Aug. 1-4 (Civic long weekend), including Saturday evening

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Responsibilities:

• Overview: Ensure smooth and successful execution of Southampton Arts Festival 2025. Work with multiple organizers, liaise among multiple organizations and volunteers. Ensure a positive experience for attendees. Key responsibilities include managing logistics, promoting the event and handling various operational tasks.

• Event management: Manage a Sidewalk Art event as assigned, including obtaining permits, promoting the event, registering participants, ordering supplies, coordinating on the day of the event. Recruit volunteer help as needed.

• Communication, Promotion and Collaboration: Maintain communication with organizers at multiple participating groups, and with volunteers, coordinating schedules, and ensuring all parties are informed. Update brochure (Canva) and text for web page as needed. Produce and post social media content (Facebook, Instagram) to promote the event in advance and while the festival is in progress. During the festival, shoot photographs of the event in progress – to post on social media, and to submit to Southampton.

• Data Collection and Reporting: Collect data on total festival attendees, participation in each event, and sale numbers (tickets, artworks) – working with other organizations to obtain their information. Collect participating organizations’ views on how well the festival went, or what needs improvement. Write and submit to Southampton Arts a final report on the outcomes, what worked well, challenges or concerns, and possible improvements in future years.​

Qualifications:

• Mature, self-starter, good people skills, outgoing, organized.

• Able to solve problems independently, while also reporting to over-all festival organizers.

• Skilled in apps including Outlook, Word, Excel, Canva, Facebook, Instagram.

• Good communications skills, both written and spoken.

• Must have your own computer with access to internet and MS Office (Word, Excel, Outlook), smart phone with a camera, driver’s license and access to a car.

• Familiar with Southampton.

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How to Apply:

Please submit your resume and a short cover letter explaining why you’re a great fit for the role to darlene@southamptonartscentre.com with the subject line “Festival Coordinator application – [Your Name].”

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Application deadline: 2025-06-18

Expected start date: 2025-06-30 or sooner